To encourage PhDs to finish their thesis within or close to the end of their contract, the following finishing on time bonus structure was put into place.
PhD students who submit their thesis in up to 51 months after their contract start date (regular 48 months contract+ 3 months) will be able to claim up to €2000 towards their thesis expenses (printing, reception, etc.).
PhD students who submit their thesis in up to 54 months after their contract start date (regular 48 months contract+ 6 months) will be able to claim up to €1000 towards their thesis expenses.
Example: Tony began his PhD research on September 15th 2008. He submits his thesis on January 15th 2013. Since he submitted his thesis in the 52th month after his contract start date, he is not eligible for the €2000 bonus but still receives the €1000 bonus.
Members of the SILS PhD/PD Council receive an extra month of time to be eligible for both bonus for each year of service on the Council, but require a 2/3 majority vote from the serving council members as well as approval by management.
Example: Tony was active in the SILS PhD/PD Council for 2 years, earning him 2 months of extension on the finishing on time bonus, resulting in him being able to claim the €2000 bonus up until the 54th contract month and the €1000 bonus up until the 56th contract month.
Cases involving contract extensions are assessed on a case-by-case basis. These requests should be received by the managing director well in advance of thesis submission. Legitimate ground for extension on the bonus include, but are not limited to: pregnancy; extended illness; lab-, group-, institute relocations.
Example: Tony was not able to do any experimental research during the move from Roeterseiland to Science Park for 3 months. He applies for an exception to the finishing on time cut-offs with institute management and upon receipt is allowed to push back the cut-off dates by 3 months.
For further questions, clarifications and claims contact either the SILS PhD/PD Council or the managing director (Casper Huijser).